OMB Circular A-130 (2016) With digital tools like cell phones, the Internet, e-commerce, and social media, there has been an explosion in the supply of all kinds of data. Info such as business phone numbers and race, religion, gender, workplace, and job titles are typically not considered PII. If you're interested in a career in this area, it can't hurt to get a certification showing that you know your stuff when it comes to data privacy. Personal Identifying Information (PII) is any type of data that can be used to identify someone, from their name and address to their phone number, passport information, and social security numbers. under Personally Identifiable Information (PII) <> 0000001509 00000 n PDF The Data Stewardship Program In addition, several states have passed their own legislation to protect PII. Cookie Preferences Trust Center Modern Slavery Statement Privacy Legal, Copyright 2022 Imperva. Also, avoid carrying more PII than you needthere's no reason to keep your social security card in your wallet. An app is a software application used on mobile devices and websites. An Imperva security specialist will contact you shortly. PII. 0000001952 00000 n 13 0 obj 10 0 obj False ", U.S. Department of Justice. PII, or personally identifiable information, is sensitive data that could be used to identify, contact, or locate an individual. In light of the public perception that organizations are responsible for PII, it is a widely accepted best practice to secure PII. 4 0 obj The Federal Cookies collect information about your preferences and your devices and are used to make the site work as you expect it to, to understand how you interact with the site, and to show advertisements that are targeted to your interests. Wq2m\T>]+6/U\CMOC(\eGLF:3~Td8`c>S^`0TBj8J@/*v;V,~){PfL"Ya)7uukjR;k2\R(9~4.Wk%L/~;|1 K\2Hl]\q+O_Zq[ykpSX.6$^= oS+E.S BH+-Ln(;aLXDx) unauthorized use and disclosure of PII and PHI, and the organizational and Study with Quizlet and memorize flashcards containing terms like What are examples of personally identifiable information that should be protected?, In the Air Force, most PII breach incidents result from external attacks on agency systems., Storing PII on mobile devices such as laptop computers and smart phones is one of the safest practices for protecting PII. 0000006207 00000 n Social engineering is the act of exploiting human weaknesses to gain access to personal information and protected systems. Any information about an individual maintained by an agency, including (1) any information that can be used to distinguish or trace an individuals identity, such as name, social security number, date and place of birth, mothers maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information. The following information is available for the first month of operations of Kellman Inc., a manufacturer of art and craft items: Sales$3,600,000Grossprofit650,000Indirectlabor216,000Indirectmaterials120,000Otherfactoryoverhead45,000Materialspurchased1,224,000Totalmanufacturingcostsfortheperiod2,640,000Materialsinventory,endofperiod98,800\begin{array}{lr}\text { Sales } & \$ 3,600,000 \\ \text { Gross profit } & 650,000 \\ \text { Indirect labor } & 216,000 \\ \text { Indirect materials } & 120,000 \\ \text { Other factory overhead } & 45,000 \\ \text { Materials purchased } & 1,224,000 \\ \text { Total manufacturing costs for the period } & 2,640,000 \\ \text { Materials inventory, end of period } & 98,800\end{array} Based on the results of (a) through (c), what conclusions might you reach concerning the average credit scores of people living in various American cities? FIPS 201-3 Study with Quizlet and memorize flashcards containing terms like elements considered PII, means to obtain pii to commit fraud, law requires gov to safeguard pii and more. 0000009864 00000 n An organization with existing system of records decides to start using PII for a new purpose outside the "routine use" defined in the System of Records Notice (SORN). View FAQs WNSF - Personal Identifiable Information (PII) Flashcards - Quizlet Call the Help Desk at 202-753-0845 within the Washington, DC area or toll free at 833-200-0035 B. 24 0 obj T or F? The GDPR is a legal framework that sets rules for collecting and processing personal information for those residing in the EU. endobj A. Major legal, federal, and DoD requirements for protecting PII are presented. 0000005454 00000 n What is PII? Examples, laws, and standards | CSO Online !LL"k)BSlC ^^Bd(^e2k@8alAYCz2QHcts:R+w1F"{V0.UM^2$ITy?cXFdMx Y8> GCL!$7~Bq|J\> V2 Y=n.h! A leave request with name, last four of SSN and medical info. "Facebook to Pay $100 Million for Misleading Investors About the Risks It Faced From Misuse of User Data. What Is Personally Identifiable Information (PII)? Information that can be used to distinguish or trace an individuals identitysuch as name, social security number, biometric data recordseither alone or when combined with other personal or identifying information that is linked or linkable to a specific individual (e.g., date and place of birth, mothers maiden name, etc.). Some of the basic principles outlined by these laws state that some sensitive information should not be collected unless for extreme situations. Define, assess and classify PII your organization receives, stores, manages, or transfers. B. Personal information is protected by the Privacy Act 1988. Examples of non-sensitive or indirect PII include: The above list contains quasi-identifiers and examples of non-sensitive information that can be released to the public. 3 for additional details. 20 0 obj 0000002497 00000 n C. 48 Hours The researcher built a Facebook app that was a personality quiz. Any information about an individual maintained by an agency, including (1) any information that can be used to distinguish or trace an individuals identity, such as name, social security number, date and place of birth, mothers maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information. Under these guidelines, PII includes (but is not limited to): The protection of PII is obviously a vast and ever-changing topic, and the specifics of what you're legally obligated to do in this area will depend on the regulatory framework your company operates under. The course reviews the responsibilities of the Department of Defense (DoD) to safeguard PII, and explains individual responsibilities. Personally identifiable information (PII) uses data to confirm an individual's identity. Verify the requesters need to know before sharing. The Department of Energy has a definition for what it calls high-risk PII that's relevant here: "PII, which if lost, compromised, or disclosed without authorization, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual." Personal identifiable information (PII) A piece of data that can be used either by itself or in combination with some other pieces of data to identify a single person. <> <> endobj "What Is Personally Identifiable Information? stream HIPAA stands for A. Data leaks are a major source of identity theft, so it is important to use a different, complex password for each online account. Personally Identifiable Information (PII) is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual. under Personally Identifiable Information (PII) Personally identifiable information, or PII, is any data that could potentially be used to identify a particular person. 0000007211 00000 n This type of information cannot be used alone to determine an individuals identity. <> may also be used by other Federal Agencies. In theEuropean Union (EU), the definition expands to include quasi-identifiers as outlined in the General Data Protection Regulation (GDPR) that went into effect in May 2018. Under PIPEDA, personal information includes any factual or subjective information, recorded or not, about an identifiable individual. In this area, legislation jibes with popular sentiment: most consumers believe companies should be responsible for the data they use and store. 4 years. <> Personally identifiable information refers to information that includes: the name of the child, parent, or other family member; the child's address; a personal number (such as the social security number or a student number); or A constellation of legislation has been passed in various jurisdictions to protect data privacy and PII. <> T or F? NIST SP 800-79-2 You can learn more about the standards we follow in producing accurate, unbiased content in our. What kind of personally identifiable health information is protected by HIPAA privacy rule? Some PII is not sensitive, such as information found on a business card or official email signature block. B. Big data, as it is called, is being collected, analyzed, and processed by businesses and shared with other companies. endstream endobj As a result, over 50 million Facebook users had their data exposed to Cambridge Analytica without their consent. Purchased 180,000 pounds of materials on account; the cost was$5.00 per pound. Also, regulatory guidelines stipulate that data should be deleted if no longer needed for its stated purpose, and personal information should not be shared with sources that cannot guarantee its protection. A privacy incident is the suspected or confirmed loss of control compromise unauthorized disclosure on authorize acquisition or any similar occurrence when? Never email another individuals PI to or from your personal email account. under Personally Identifiable Information (PII). xref Using quasi-information stolen from multiple sources, the perpetrators were able to access an IRS website application by answering personal verification questions that should have been privy to the taxpayers only. [ 13 0 R] Blog: Top Challenges to Implementing Data Privacy: Nailing Down Discovery and Classification First is Key. Retake Identifying and Safeguarding Personally Identifiable Information (PII). Rather, it requires a case-by-case assessment of the specific risk that an individual can be identified. Personally identifiable information (PII) can be sensitive or non-sensitive. What is the purpose of a Privacy Impact Assessment (PIA)? What Is Personally Identifiable Information (PII)? Types and Examples Examples: Fullname, fingerprints, addresses, place of birth, social media user names, drivers license, email addreses, financial records, etc. It's also worth noting that several states have passed so-called safe harbor laws, which limit a company's financial liability for data breaches so long as they had reasonable security protections in place. From a legal perspective, the responsibility for protecting PII is not solely attributed to organizations; responsibility may be shared with the individual owners of the data. 0000000016 00000 n Personally Identifiable Information; Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. Hopefully it's clear at this point that PII protection is an important role at any company. C. Both civil and criminal penalties Information that can be combined with other information to link solely to an individual is considered PII. 3 0 obj Check Your Answer. It is also possible to steal this information through deceptive phone calls or SMS messages. Some privacy legislation mandates that companies designate specific individuals who have responsibilities in regard to PII. 5 Want updates about CSRC and our publications? FFOoq|Py{m#=D>nN b}gMw7JV8zQf%:uGYU18;~S;({rreX?16g|7pV&K m3riG+`r7x|gna(6cGcpOGxX |JX]? e]/#rY16 rOQ}vK+LU\#s>EVg)1NQQfYk01zE?:RAr83VZsH$f-wH[CI-RiUi8 MS /.)@c.Qyx8Xwi@S)D= Y^)"3:jnq`)>kJSx!p;|;L}hAR_}3@O2Ls6B7/XM\3%6rHq*s@x5$IGG#$fSO$d!WQi F!ZI;x7'6s!FPRf5JIseK!}EJe3)?>D?X6Vh:!?D#L;7[dzU,V6*=L-9IhY`f18Q *K'B~X'-UKJTWi%cM e}p/==ztL~"+2P*]KzC%d\T>N"\2[ivR;d )*['Q ]ZF>o2'`-bXnF0n(&!1U"yJ? An employee roster with home address and phone number. stream Always encrypt your important data, and use a password for each phone or device. Guide to Identifying Personally Identifiable Information (PII) 0000002934 00000 n Social media sites may be considered non-sensitive personally identifiable information. <>/ExtGState<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 24 0 R/Group<>/Tabs/S/StructParents 1>> 0000007852 00000 n % Security Testing, Validation, and Measurement, National Cybersecurity Center of Excellence (NCCoE), National Initiative for Cybersecurity Education (NICE), NIST Internal/Interagency Reports (NISTIRs). Non-sensitive personally identifiable information is easily accessible from public sources and can include your zip code, race, gender, and date of birth. x\[o8~G{(EELMT[N-5s/-rbtv0qm9$s'uzjxOf You may only email PII from DHS to an external email within an encrypted or password-protected attachment. If you maintain PII in hardcopy or electronically use safeguards and technical access controls to restrict access to staff with an official need to know.